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Projects

Projects in Licenseware are isolated workspaces used to manage data, user access, application usage, and collaboration. Each project is its own secure environment, enabling clean separation between datasets, workflows, and stakeholders.

What are Projects 

Projects provide structure and control across a variety of use cases, including:

  • Data segregation by customer, business unit, location, or task

  • Access control per team or external collaborator

  • Application scope isolation (e.g. Oracle vs. Microsoft)

  • Vendor-specific analysis

  • Engagement-specific work such as software renewals, audits, or true-ups

For service providers, projects allow clean separation of each client’s data and activities under one account. Internal teams can also use projects to manage licensing efforts across departments or initiatives.


Key Characteristics

  • Each project is a fully isolated tenant

  • Data, users, and results cannot be moved between projects

  • Uploads, APIs, apps, and reports are scoped strictly to the selected project

  • Users must be explicitly invited to each project to gain access


Common Use Cases

Use Case Type Example
By customer/client Service provider managing separate client data
By vendor/application Project for Oracle, project for Microsoft, etc.
By task True-up, audit, renewal, or internal reconciliation
By business unit Segregating software usage across departments
By geography Global orgs managing data by region/country


Managing Projects

  • Access the Projects section from the sidebar (folder icon)

  • View your own and shared projects under “My projects” and “Shared with me”

  • You can create new projects, rename existing ones, and invite users to collaborate

Whitelabelling Projects

Projects can be visually customized to reflect your organization or client identity.

To whitelabel a project, click the three-dot menu (⋯) next to the project name and select “Edit”. You can configure:

  • Project name – label projects by function, vendor, or customer

  • Main color – customize the highlight color

  • Logo – upload a branded SVG (180x40px)

  • Favicon – upload a favicon (PNG, 16x16px) to appear in the browser tab

  • Page title – change the browser tab name (e.g. to your company or project name)

This is particularly useful for partners delivering services to clients, or organizations managing multiple business units.

Encryption & the “Encrypted” Toggle

All data in Licenseware is encrypted by default, whether at rest or in transit, across all projects.

The “Encrypted” toggle found in the project settings is only relevant when using Licenseware’s locally deployed encryption agent for API-based data ingestion.

  • Enable this only if your organization is using the Licenseware Encryptor to send data from on-prem environments

If you're not using this method, the toggle can remain off—your data is still fully protected by Licenseware’s default encryption protocols.


📌 Important:
Data uploaded to a project cannot be moved to another. Be intentional about project setup to avoid duplication.